Patient forms that file themselves in your practice software
Build any patient form - or upload your existing PDF - and share a link or QR code. Completed responses arrive in your PMS inbox via HealthLink as a PDF on your own letterhead, auto-matched to the patient record. Signatures, conditional logic and auto-scored PHQ-9, GAD-7 and K10 included.
Prices exclude GST. Cancel anytime.
How it works
1. Build
Start from a specialty template, import your existing fillable PDF, or build from scratch - with signatures, logic and scoring.
2. Share
Publish to a unique link or print the QR code for your waiting room.
3. Patient completes
Patients fill it in on any device - multi-page, mobile-friendly, with their name and date of birth always captured.
4. Delivered
The response becomes a PDF on your letterhead, encoded into HL7 and sent to your HealthLink EDI - filed against the patient automatically.
Why practices choose Custom Care Forms
Straight into your PMS inbox
Every completed form is converted to a PDF, encoded into an HL7 message and delivered to your existing HealthLink EDI - it lands in your practice software like any other result. No new portal to check, no printing, no scanning.
Auto-matched to the patient
Every form captures the patient's name and date of birth - with an optional validated Medicare number - so your practice management system files the result against the right patient record automatically.
A builder made for healthcare
Picklists, yes/no, validated email, phone and Medicare fields, section headings, consent text, signatures, and multi-page forms with a progress bar. Conditional logic shows patients only the questions that apply to them.
Scored clinical instruments
PHQ-9, GAD-7 and K10 templates score themselves - the total and severity band are printed on the PDF your GP receives. Build your own scored questionnaires with custom severity bands too.
Use your existing PDF forms
Upload a fillable PDF and its fields become an online form. Patients complete it on their phone; their answers are written back onto your document, signatures included, and delivered as your own paperwork.
Your letterhead, your branding
Add your logo, contact details and brand colour. Patient-facing forms carry your identity, and every delivered PDF opens with your letterhead - like your own stationery, completed electronically.
Templates for your specialty
Start from ready-made forms - new patient registration, pre-appointment screening, consent, plus intake templates for orthopaedics, urology, cardiology and mental health - and adapt them in minutes.
One link or QR code, any device
Publish a form and share its unique link, or print the QR code for your waiting room. Patients complete forms on any phone or computer - no app, no login, no account.
Privacy by design
Once a form is delivered, Custom Care Forms keeps only a first name, surname initial and timestamp - no date of birth, no answers, no documents. Patient data lives in your practice systems, not ours.
Simple pricing
$49.95/month
excluding GST
- ✓ Unlimited forms and submissions
- ✓ PDF + HL7 delivery via HealthLink
- ✓ Signatures, logic & multi-page forms
- ✓ Auto-scored PHQ-9, GAD-7 and K10
- ✓ Fillable PDF import
- ✓ Your logo & letterhead
- ✓ Email notifications with PDF copy
- ✓ Two-factor authentication included
- ✓ Cancel anytime